Event Command Center v2

Event Blueprint & Strategy

Fill in the details below. Our AI will build a complete, professional task plan tailored to your event.

⚠ Top Priority: Venue & Date Confirmation

Parks and public venues can book 1-2 years in advance. Confirm your venue before anything else - your event date depends on it.

Venue / Park Name *

Venue Status *

Venue Type *

Outdoor / park space Indoor / private venue (restaurant, hall, banquet room)

Indoor/private venues skip tasks like park permits and portable washrooms that don't apply.

Task Plan

How do you want your task list to start?

Auto-generate my task plan with AIBuilds a full checklist from your event details below - edit, delete, or add to it anytime after. Start with a blank listI'll add my own tasks from scratch.

1. Core Strategy

Event Name *

Event Date *

Program (optional — groups related events, e.g. "Summer Markets 2026")

Payment instructions for vendors (sent with approvals, e.g. "E-transfer $150 to kiwanis.airdrie@gmail.com" or an Eventbrite/Stripe link)

Fundraising / Revenue Goal (recommended)

$

Target Audience (recommended)

Expected Attendance (recommended)

Event Type (check all that apply)

Community Event / Festival Outdoor Market Charity Fundraiser Corporate Event Private Party Other

Guest Invitation Method (check all that apply)

Public (Social Media & Ads) Private (Email/Mail) Ticketed (Eventbrite/Web)

2. Operations & Logistics

Start Time *

End Time *

Times not decided yet - we will schedule this later

Key Requirements

Purchasing Event Insurance Seeking Corporate Sponsors Recruiting Volunteers Accessibility Requirements (wheelchair, etc.) Track a Budget for this Event

Adds a Budget tab (proposed vs. actual income & expenses) to this event's dashboard. Optional - only shows up if you turn it on.

3. Hired Vendors & Services

These are professionals you hire for the event (not booth vendors).

Photographer Videographer Caterer / Food Truck Baker Live Band DJ MC / Host Bartender Rentals Decor Florist Photobooth Transportation Accommodations Security First Aid / Medical Waste / Portapotties Sound / AV Attire / Uniforms Salon / Spa

4. Market & Vendor Booths

Check this if your event includes vendor booths or a market (e.g., A Bark in the Park, artisan market, etc.)

Yes No

* Required (recommended) Optional but improves AI output

Manage Events

Select the event(s) you want to permanently delete. All tasks linked to a selected event will be deleted too.

Programs

A program groups related events together — like a market series or an annual festival across multiple years.

New program name

My Profile

My assigned tasks (across every event you're on)

Contacts

General contacts only - contacts tied to a specific event show up in that event's Contacts tab instead.

Add contact

First name

Last name

Business name Which event is this for?

Leave as General for anyone you'd use again. Pick an event only for one-off contacts tied to it.

Email

Phone

What are they used for? (check all that apply)

Other - add my own Notes

Team

Current team

Add new member

Name Email Role (check all that apply)

Coordinator - manages tasks Volunteer - works assigned tasks Admin - full control

We'll email them an invite to verify their address and set a password. They'll see this event automatically once they sign in.

Organization

Your organization is the container for all your programs, events, and team. Other organizations can never see your data.

Your display name Organization name

Your plan

Free Trial

Your free trial has ended

Pick a plan to keep using your event, team, and everything you've already set up - nothing has been deleted.

Send feedback

Bug, idea, or anything confusing - this goes straight to the team.

Customize tiles

Choose colors and what the banner and four tiles show. The preview below updates live.

TILE

Page background

Accent color

Note: browsers and Windows don't let websites read your system theme color automatically, so pick one here instead - it'll apply across your dashboard.

Main banner (the big green box)

The four small boxes

Box 1

Box 2

Box 3

Box 4

Application Review

Contact Information

Offer Details & Notes

Comp this one - no charge (e.g. a demo booth)

Application updated

Now moved to

Confirmation email

Add a task

Task *

Priority

Applicant screening

	Name	Type		Contact	Status	Applied

Tip: search a product word like "collar" to instantly see everyone selling something similar, or click "What they offer" to sort A-Z and spot duplicate item types at a glance before you approve.

Companies

Platform admin

Every organization that's signed up - name only. No member, event, or other data from any company is visible here or anywhere else, including yours.

Building Your Operations Hub

Analysing your event details...

This takes about 20-30 seconds. Please don't close this window.

Status

Priority

Due Date

Assigned To (check all who are working on this)

Notes

Your free trial has ended

Building Your Operations Hub

Event Command Center

No events yet

Tasks

To Do

In Progress

Done

Budget summary

Expenses

Income

Event contacts

Activity

Marketing Engine